Where do recruiters spend the most time in their manual recruitment process


May 19, 2023

Ever wondered how recruiters manage to juggle numerous recruitment tasks, all while creating an accurate and efficient hiring process? Well, it’s no easy feat! But luckily, there is one part of the manual recruitment process they can optimize without having to invest in expensive technology or complicated algorithms.

When recruiters understand where they are spending their time in the recruitment process, they can adjust their approach accordingly to maximize their efficiency. That’s why it is so important to understand which activities take up the most of your time. In this article, we’ll be exploring exactly that; focusing on where recruiters spend the most time in their manual recruitment process. So, if you’re looking for ways to improve your recruitment efforts, this article should give you a good starting point!

Sourcing candidates: the search for qualified applicants

Sourcing candidates is undoubtedly the most time-consuming and tedious part of a recruiter’s job. After all, even modern technology can’t directly narrow down the pool of qualified applicants to a handful of suitable candidates. It requires a diligent process of filtering and vetting potential candidates before they can be brought into the recruitment process.

This means manually combing through applications and resumes, running background checks, verifying references, and conducting pre-screening interviews can be an overwhelming task for recruiters. It is also a task that requires focus and connection-building skills to ensure the right candidate is identified for the job.

Recruiting teams commonly utilize both direct approaches such as job postings and organic strategies such as leveraging personal networks to find qualified applicants. Whatever approach they choose recruiters should be aware that this is where they will spend most of their manual recruitment process time.

Screening resumes and applications

One of the most important parts of any recruitment process is screening resumes and applications. It is a time-consuming task that takes up a large portion of a recruiter’s day and anyone who ever had to sift through countless resumes can tell you that. However, it is a necessary step if you want to ensure you are getting quality applicants.

Scheduling interviews

When it comes to the manual recruitment process, one area where recruiters spend a lot of time is scheduling interviews. This is a crucial step in the process, as it’s when recruiters or hiring managers get to meet the candidates and get a better understanding of who they are.

Scheduling interviews can be a time-consuming process. It involves you making sure that both you and the candidate have enough time for the interview, and that there are no scheduling conflicts, after interviewing, write up a comprehensive report for each candidate summarizing what was discussed during the meeting, following up with each candidate after their interview to answer any remaining questions or concerns they may have, etc.

As you can see, there are many components to scheduling, making this one of the most important steps when it comes to manual recruitment processes, and it requires patience and attention to detail for recruiters to get it right!

Checking references and performing background checks

Another key part of the recruitment process that recruiters spend a lot of time on is checking references and performing background checks. This is an essential step in the recruitment process because it’s usually the last one before making a job offer. It is also typically done manually and can take up a large chunk of recruiters’ time.

  • Checking references

Typically, recruiters need to speak to at least two references when checking the qualifications of a candidate. Referees may not always be available when recruiters are trying to contact them, meaning they end up having to wait for their call or email to be returned. Once they have contacted referees, they need to take time to record and analyze the information they receive.

  • Performing background checks

Recruiters also need to perform background checks on any potential hires. This includes verifying any qualifications or credentials the candidate lists in their resume or during an interview. This is done by obtaining third-party verifications from academic institutions or past employers – which can take hours or even days depending on the availability of records and/or approval processes that must be completed.

Recruiters also take time for performing background checks on candidates. This involves collecting information such as criminal records and educational records, and verifying their accuracy is another manual task that can take up precious time for recruiters. Recruiting professionals understand how important it is to ensure that all candidates have gone through this thorough screening process before making an offer and that’s why this step often requires a significant amount of manual effort from them.

Extending job offers

Deciding whom to hire is one of the most important parts of recruiting, and it’s also where recruiters spend the most time in the manual recruitment process. After shortlisting the right candidates, recruiters must extend offers and negotiate with the top contenders to ensure they get their perfect hire.

This can be a lot of work for a recruiter, as they must negotiate terms, work preferences, salaries, and other job details with each applicant. To make sure that both parties agree on the terms and conditions of the offer, every aspect of the job offer needs to be discussed extensively.


Recruiters spend most of their time on manual processes like searching for and screening candidates, reviewing resumes, and scheduling interviews. It’s time-consuming work that can often feel tedious and overwhelming. But that doesn’t mean it’s impossible to streamline the recruitment process – thanks to recruitment automation platforms, recruiters can reduce their workload and focus on the tasks that really generate results.

By leveraging recruitment automation platforms such as impress.ai to automate manual processes, recruiters can experience a streamlined recruitment process and complete their recruitment faster. This leads to a better candidate experience as well as a more efficient and convenient recruitment process for recruiters. In the end, everyone wins.

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