How Recruitment Automation Platforms Will Change the Traditional Approach to Walk-In Interviews

Walk-in interviews can be considered both a boon and a curse. On the one hand, they speed up shortlisting candidates within the shortest time possible. On the other hand, if not properly handled, they might turn hell on earth in a short period. Let’s paint this picture: a hundred candidates are already in the queue, one hundred interviewers are trying to set up the calendar, run multiple interviews, put every candidate through the process, etc. It is a logistical mess, to put it mildly. However, what if there is a way out of this dilemma that could be done differently, quickly, and systematically? AI-powered recruitment automation platforms provide exactly this – rather than overly chest-thumping, turn the scramble for walk-in interviews into a campaign approach.

The Problems with Conventional Walk-in Interviews

There is no denying that walk-in interviews are popular because they enable the speedy filling of positions, especially in areas of high staff turnover. Still tamed this can become burdensome. Phone screenings, assessments, in-person meetings with clients, follow-up meetings, feeding that information into a tracking system, and so forth are all stakes in the game. There is venue arrangement, candidate follow-up, time and time management, and communication. Anyone could be demoralized by a single let-down and the rest may end up being chaotic with delays and poor candidate experience.

Conducting in-person interviews is a customary practice in recruitment processes. This involves having recruiters in the room, collecting data about candidates and allowing them to take one step forward in turns and according to number of seats available. The process bears a lot of mistakes. There is a possibility of a candidate losing their turn, being overlooked, or giving up while waiting in queues. The same happens to recruiters, they get flooded too, and in a hurry make mistakes.

The Power of AI-powered Recruitment Automation Platforms in Walk-In Interviews

AI-powered recruitment automation platforms are the solution, and such issues will not happen. These platforms take the burden of coordinating the recruitment process and eliminate the chances of chaos during walk-in interviews. Now, let us see how their implementation can change walk-in interviews for the better.

• Venue-Based Scheduling: Such an interview scheduling system entails venue-based scheduling. The recruitment process encompasses the concept where hyper-scheduling is developed in terms of one active day and several possible interview slots for that one day. Such slots are filled in series which ensures that there is no waste of time. Candidates are seated in a manner that ensures optimum use of available space and resources. Thus, no more cramped waiting rooms and empty interview areas.
• Passcode Verification: One of the primary components of automated walk-in interview systems is passcode usage for confirmation of presence by the candidates. The concept is to ensure that there is no cheating in that the candidates are present and taking the tests in-house. This is how order and discipline are preserved even during the interviews. When the candidates check in at the venue, they are issued a passcode which is used to check them in at every level. This enables the recruiters to be aware of the state of every candidate in the process hence eliminating confusion and enhancing security.
• Back-to-Back Scheduling: Recruitment automation platforms can support back-to-back scheduling, where another set of candidates is ready to be triggered with a click of a button. This allows smooth progress of the interview processes as recruiters want to reduce idle time. Most importantly clients can manage their and the schedulers’ time well as every activity is bound to start and finish as scheduled. This keeps candidates interested and the chances of them running away in frustration due to time-wasting are reduced.
• Auto Scheduling and Progression: One of the most notable functionalities, perhaps the most powerful of them all, that is included in recruitment automation platforms is auto-scheduling. Some functions of the system may be based on rules that allow the system to call for interviews or advance the candidates from one stage to the next automatically. Say, for example, that when a candidate clears a preliminary screening, the candidate moves to the next round of the recruitment process. This also lessens the amount of repetitive work that needs to be done manually, thus making the entire process much easier.

Creating a Positive Candidate Experience

Above all, the experience of the candidate matters, and walk-ins are no different. A thorough and stress-free process gives candidates a good impression of the company’s stand. Candidate engagement is further enhanced by recruitment automation platforms through better communication and minimizing waiting time, now candidates know what is required of them.

When candidates are given proper expectations (where they need to go, what time they must be there, and what stage they are in) they feel more appreciated. The use of recruitment automation platforms to provide the candidates with updates, notifications, and reminders at various levels of the process helps the candidates feel the normalcy of the processes, if not the routine. This amount of transparency benefits the process as well as the stance of the company in general.

Embracing Recruitment Automation Platforms for Better Walk-In Interviews

Walk-in interviews are said to be so stressful and messy, which is quite unfortunate since that can be avoided using AI-powered Recruitment Automation Platforms. The candidate experience can be improved, and the process can be made efficient, in that the right resources would be employed, hence better outcomes in terms of recruitment. These solutions offered a structured, efficient, and sane way of conducting walk-in interviews for both parties.

Change the Way You Conduct Your Recruitment with impress.ai

How do you wish to optimize your walk-in interview? Here at impress.ai, we know it’s hard for recruiters to do much when interviews are conducted on such a large scale as this. Our recruitment solution is AI-based and comes with the necessary tools for scheduling interviews, candidate management, and improving the candidate experience. Contact us today and see for yourself how impress.ai will assist you in wading through the complexities of walk-in interviews.