In simple terms, shortlisting is the process of identifying the candidates who meet your eligibility criteria. It is the stage that comes after you have advertised your job and received applications. You screen every application and shortlist the candidates that you would like to meet.
For some recruiters, it is the hardest part of their jobs. Firstly, there is a shortage of skills in the market and finding the perfect candidate is a tough task. Secondly, there are certain legalities and internal policies associated with shortlisting candidates. For instance, the diversity initiative of the organization may call for more female or LGBTQ candidates. Lastly, they need to be well-versed with the requirements of every position that they are trying to fill. Everyone’s time is of utmost importance, and passing an unqualified candidate to the interview stage can cause inefficiencies in the recruitment procedure.
As per Glassdoor, each job posting may attract as many as 250 resumes. The total number of applications with a recruiter may run into thousands. Having a process can be useful for shortlisting candidates for interviews, and streamlining recruitment. Here are the steps you can follow to make shortlisting easier and more efficient.
Before you begin with anything, it is essential to picture your ideal candidate. You can consider a high-performing employee working in a similar role for reference. It may be useful to note down the skills and qualifications that will help future employees to excel in the given position.
As you work on the person specification and note the crucial skills, attributes, and behaviors; mark each of them as M, E, or P. M stands for Mandatory which is the minimum criteria that each candidate has to have to qualify for the role. E is for Essential or the qualities the candidate has to exhibit in the selection process. P is for Preferred, which are the nice-to-have attributes. While they are not the fundamental capabilities that you are looking for, having them can win some brownie points.
As crucial as it is to identify the qualifying criteria, it is equally important to look for red flags. You may make a list so that you don’t skip any of these when screening the resumes. Firstly, look for grammatical errors and language inconsistencies in the resume. Secondly, it is always helpful to look at the timeline from the first job to the current one. You will get to know if the candidate has changed too many jobs. It is advisable to avoid job-hoppers, especially for mission-critical roles.
While scanning the resume, make a note of employment gaps or other inconsistencies that you may come across. You can ask the candidate about it during the interview.
Consider how many candidates you will be able to realistically interview. If you select too many applicants, the recruitment procedure will become lengthy and inefficient. If the number is too low, you are not giving enough opportunities to the hiring manager for hiring the best talent.
At times, hiring managers delay hiring as they want to meet more and more people. In such scenarios, it may help to be strict with the number of interviews. However, always be open to meeting more people instead of being too rigid about it.
With hundreds and thousands of applications, it may not be possible to manually sift through every resume. In this scenario, the best alternative is to use technology and fast-track the process. The tool offered by Impress can help in efficiently shortlisting qualified candidates and also remove any biases while shortlisting candidates for interviews.
The product is customizable, and you can key in various criteria for different positions. It allows you to ask additional questions to make the shortlisting process more effective. After conducting the primary assessments, the product can give scores to the candidates based on your selection criteria. Once you automate the shortlisting process, you will meet only the right candidates. You can click here to request a demo.
Another way of perfecting your shortlisting process is by using video interviews. These tools allow you to feed the questions and view the interviews at a convenient time. Moreover, you can get a score and ranking of the candidates for easy shortlisting. Impress allows you to integrate its assessment tool with most video interview platforms.
Such innovative products are powered by artificial intelligence and can learn as you use them. By automating your shortlisting process, you will get more time to contribute to other aspects of your job. For instance, you will get more bandwidth to meet the hiring managers and build better relationships with them. You will also get more time to go on the floor and understand the nuances of each role of the business that you are supporting.
In today’s time, it is essential to evaluate if a candidate is fit to work in the organizational culture. While it is impossible to discern the competencies from the application, you can administer psychometric tests before meeting the person. However, always take them with a pinch of salt. Most psychometric tests indicate the preference for exhibiting particular behaviors. Once you have the report, you can probe more during the face-to-face meetings.
The right shortlisting process is the backbone of your recruitment. You can streamline the recruitment procedure and deliver higher efficiencies if you have a process in place. With the right checks and controls, you will be able to avoid bad hires and improve your recruitment metrics.